1. General

With your registration for and participation in our Beilstein Talks, data processing operations are carried out and personal data are processed that is necessary for the execution of the service. Furthermore, we have commissioned services that can provide a high level of data security. The collection and processing of your data is in accordance with the European Data Protection Basic Regulation (GDPR) and the Federal Data Protection Act (BDSG).

We use Zoom Webinar to conduct this webinar series. By agreeing to participate in a Zoom webinar, it is implied that you accept Zoom’s Terms of Service, Services Description as well as the Acceptable Use Guidelines. You can find information on data processing in this respect in Zoom’s Privacy Statement.

This means that your personal data is not only collected, used and stored by us, but also by the operator of the Beilstein Talk, Zoom (Zoom Communications Inc. 55 Almaden Blvd, Suite 600, San Jose, CA 95113, USA).

If you would like to know how we process your personal data, please read our Privacy Policy (see below).

Participation in this webinar is conditioned on not serving any military purpose under Export Administration Regulations, 15 C.F.R. 744.21 of the United States.

2. Organiztion responsible for data processing

Beilstein-Institut zur Förderung der Chemischen Wissenschaften
Trakehner Str. 7 – 9
60487 Frankfurt am Main, Germany
T +49 (0)69 71673 – 20
F +49 (0)69 71673 -219
info@beilstein-institut.de

3. Contact details of the company data protection officers

You can contact the data protection officer of the Beilstein-Institut at:
datenschutz@beilstein-institut.de.

 

4. Personal data, purposes and legal basis of processing

We collect and use your personal data exclusively for the identification of your person, our correspondence with you, for statistical purposes, and to inform you about current and subsequent related events of the Beilstein-Institut.

We are thus pursuing our foundation’s purpose of promoting the chemical sciences and related fields.

Your data will be processed on the basis of Art. 6 Para. 1 letters b) and f) GDPR. Our service provider Zoom Communications Inc. hosts the Beilstein Talks and has concluded a data processing contract with us.

The Beilstein-Institut processes the following personal data when using the video service of Zoom:

• Name and email address within an address list for the invitation to Beilstein Talks,
• Type, date, start, duration and number of participants of the respective Beilstein Talk for statistical purposes,
• In addition, Zoom collects and stores other technically necessary data for service provision, such as IP addresses, the location (based on IP-based geolocation), resolution of the webcam, operating system and software version as well as the type of connection (wireless/wired).

 

5. Recipients or categories of recipients of the personal data

Your personal data will not be passed on to third parties.

6. Duration of storage of personal data

Our service provider stores your personal data only as long as the purpose for which they were collected or the legal regulations require it.

Session data that include the name(s) of the participants, email addresses, the join and leave times are deleted latest 12 months after the meeting.

7. Rights of data subjects

According to the EU data protection basic regulation you have the following rights:

• If your personal data are processed, you have the right to receive information about the data stored about you (Art. 15 GDPR).
• If incorrect personal data are processed, you have the right to have them corrected (Art. 16 GDPR).
• If the legal requirements are met, you can demand the deletion or restriction of the processing and object to the processing (Art. 17, 18 and 21 GDPR). Please note, however, that if you do not provide the required data, your application cannot be processed.
• Should you exercise your above rights, the Beilstein-Institut will check whether the legal requirements for this are fulfilled.

Objection to the processing of your data:

• As far as personal data are processed to inform you about current and subsequent related events, you have the right to object at any time. If you object to processing for the purposes of direct marketing, your personal data will no longer be processed for those purposes.
• To exercise your rights, please contact our company data protection officer.
• If you have any complaints regarding data protection, you can contact the relevant supervisory authority:

The Hessian Commissioner for Data Protection and Freedom of Information
Gustav-Stresemann-Ring 1
65189 Wiesbaden, Germany
T: +49 (0)611 1408 0,
F: +49 (0)611 1408 611
poststelle@datenschutz.hessen.de