Participants are requested to register for this event by using the registration form on the corresponding event website.


Duty to Provide Information Pursuant to Art. 13 GDPR


1. The name of the processing activity

The data protection information is provided in connection with the execution of the conference of the Beilstein-Institut further information about the Beilstein-Institut and its projects.


2. Name and contact data of the responsible person

Beilstein-Institut for the Advancement of the Chemical Sciences
Trakehner Str. 7 – 9
60487 Frankfurt am Main

T +49 69 71673 - 20
F +49 69 71673 -219


3. Contact details of the company data protection officer

Data Protection Officer of the Beilstein-Institut:


4. Purposes and legal bases of the processing

We collect your personal data for the organization of the conference and fulfill our agreements. An essential purpose of our conferences is to promote communication between participating scientists. Your data will be processed on the basis of Art. 6 para. 1 letter b) GDPR and Art 6 para 1 letter f) GDPR.

In case of your explicit authorization we collect your data on the basis of Art. 6 para 1 letter a) for the reporting about the conference in detail on social media platforms and conference website and to inform you about current and subsequent related Beilstein symposia and Beilstein products.

We are thus pursuing our foundation's purpose of promoting the chemical sciences and related fields.


5. Recipients or categories of recipients of the personal data

Your personal data will be transmitted to third Parties to the extent necessary only.

We provide the conference hotel with your full name.

We provide every conference participant with a printed book of abstracts with data of all participants and publish on our website an electronic book of abstract with only a few personal information of the authors. In case of travel expense coverage we might be contact your professional institution.


6. Duration of storage of personal data

After collection, your personal data will be stored for as long as is necessary to comply with the statutory retention periods for contracts (10 Years) and documentation obligations or, if you have consented to the processing by the Beilstein-Institut explicitly until revocation of consent.


7. Rights of data subjects

According to the basic EU data protection regulation, you have the following rights:

  • If your personal data are processed, you have the right to obtain information about the data stored about your person (Art. 15 DSGVO).
  • Should incorrect personal data be processed, you have the right to correction (Art. 16 DSGVO).
  • If the legal requirements are met, you can request the deletion or restriction of the processing and lodge an objection against the processing (Art. 17, 18 and 21 DSGVO).
  • If you make use of the rights mentioned above, the Beilstein-Institut will check whether the legal requirements for this have been met. If you do not enter the required data, participation in the conference cannot take place.

To exercise your rights, please contact the company data protection officer.

If you have any complaints regarding data protection, you can contact the responsible supervisory authority: The Hessian Commissioner for Data Protection and Freedom of Information, Gustav-Stresemann-Ring 1, 65189 Wiesbaden, Germany, Phone: +49 611 1408-0, Fax: +49 611 1408-611, email:


8. Right of withdrawal with consent

If you have consented to the processing by the Beilstein-Institut explicit, you can revoke your consent at any time for the future. The legality of the data processing carried out on the basis of the consent up to the revocation is not affected by this.