With your participation in our audio and video conferences, a large number of data processing operations are carried out and personal data are processed. We and our service providers only process the data that is necessary for the execution of the service. Furthermore, we have commissioned services that can guarantee a high level of data security. The collection and processing of your data is in accordance with the European Data Protection Basic Regulation (GDPR) and the Federal Data Protection Act (BDSG).
This means that your personal data is not only collected, used and stored by us, but also by the operators of the respective conference service. The individual data processing procedures and their scope differ depending on the operator of the respective service.
So, we use the Germany-based provider Morressier GmbH (“Morressier”) as a platform to host the entire conference, including video conferencing, participants administration and submission processing (Morressier GmbH, Zossener Straße 55-58, 10961 Berlin, Germany) and the US-based provider LogMeIn for the video conference system GoToMeeting (LogMeIn Inc., 320 Summer Street, Boston, MA 02210, USA).
For details on the collection and storage of your personal data, please refer to the data protection declarations of the respective service:
a) Morressier https://www.morressier.com/company/privacy-policy
b) LogMeIn - GoToMeeting https://www.logmeininc.com/gdpr/what-is-gdpr
2. Person responsible for data processing
Beilstein-Institut zur Förderung der Chemischen Wissenschaften
Trakehner Str. 7 – 9
60487 Frankfurt am Main, Germany
T +49 (0)69 71673 20
F +49 (0)69 71673 219
3. Contact details of the company data protection officers
You can contact the data protection officer of the Beilstein-Institut at: email@example.com.
4. Personal data, purposes and legal basis of processing
We collect and use your personal data exclusively for the identification of your person, our correspondence with you, to enable scientific exchange among the participants and for other conference topics and for statistical purposes.
If you have given your written consent, we may also use your personal data for advertising: the reporting about the conference on social media platforms and on our conference website, to inform you about current and subsequent related Beilstein products and Beilstein events ant for contact you for surveys on services provided by the Beilstein-Institut.
We are thus pursuing our foundation's purpose of promoting the chemical sciences and related fields.
Your data will be processed on the basis of Art. 6 Para. 1 letters b) and f) GDPR. Our service providers LogMeIn-GoToMeeting and Stackfield host the audio and video conferences and have concluded a data processing contract with us.
The Beilstein-Institut processes the following personal data when using the conference hosting service of Morressier:
- name and e-mail address within an address list for the invitation to the conference hosting platform
- type, date, start, duration and number of participants of the conference for statistical purposes,
- your individual contributions in forum chats exclusively during the conference,
- any documents uploaded to the platform including videos, abstracts, poster files, etc.
- in case of your explicit authorization your photos taken during the symposium.
In addition, Morressier collects and stores other technically necessary data for service provision, such as IP addresses, the location (based on IP-based Geolocation), resolution of the webcam, operating system and type and version of the browser used.
Please see the data protection policy of Morressier: https://www.morressier.com/company/privacy-policy.