Registration

Participants are requested to register for this conference by using the registration form
provided below.

If you like to apply for presenting a poster, please use the same registration form and complete the corresponding fields.

Conference Registration Fee

The conference registration fee is 50 Euro.

The registration fee should be paid by September 17, 2021 to the following account:

Beilstein-Institut
Commerzbank Frankfurt am Main
International Bank Account Number (IBAN):
DE89 5008 0000 0490 0273 00
BIC: DRESDEFFXXX

Please state Beilstein Enzymology Symposium 2021
and name(s) of the participant(s) on all transfers.

Participants are responsible for paying any bank charges.

If you are faced with technical issues with the transfer of the fee, please contact us.

Refunds for cancellations cannot be made. If you have to cancel, please note, that registrations may be transferred to another member of your organization at any time.

 

Declaration of Agreement - Data Protection

Due to data protection rules we are asking for your permission for storing and using your contact details as provided in your registration form for purposes defined in the form. Please complete, sign and return this form together with the registration form to the address given.

Platforms used

Platform for lectures

 

We will use the Morressier platform for life streaming of the talks, Q&A after the life talks, the display of the posters and Q&A at the posters via written chats. All talks will be recorded and made available to those participants who were not able to attend the live sessions. Participants can contact each other via written chats at any time. This platform is open for registered participants only.

For data protection details, please refer to the Privacy Policy below.

Platform for networking

 

For the poster flash talks and the networking sessions we will use LogMeIn - GoToMeeting. There will be set up four networking rooms in parallel. Each single networking room allows a large proportion of the attendees to discuss talks and exchange ideas and thoughts. The access codes will be made available in time and for registered participants only.

For data protection details, please refer to the Privacy Policy below.

Terms and Conditions

for participating in the audio and/or video conference of the Beilstein-Institut zur Förderung der Chemischen Wissenschaften

 

  • Every invitation by the Beilstein-Institut to an audio and/or video conference is a personal invitation. The access data sent to the Beilstein-Institut is personal and may not be passed on without consulting the Beilstein-Institut.
  • Our Privacy Policy provides information on the data protection conditions for your participation.
  • By releasing a comment within and after the conferences or forums, you agree that your statements may be made available to other participants. All participants are responsible for the contributions they publish.
  • Any form of discrimination or defamation of people or groups based on their origin, religious affiliation, nationality, physical condition, sexual identity, gender, income or age will not be accepted.
  • Insulting, inciting, defamatory, pornographic, inflammatory, harmful to young people or even punishable statements will be deleted.
  • In the case of links to external websites, we reserve the right to check linked content and, if necessary, to remove the URL or the entire comment in the event of violations of these conditions by the linked content.

 

  • It is not permitted to record the conference or parts thereof. The unauthorized recording of non-public conversations is punishable by law.
  • Discuss objectively. There is no place for unobjective and/or insulting comments. Refrain from provoking others personally and observe the rules of politeness, as in a direct conversation. 
  • Make sure that you have the rights to distribute the content you publish. Quotations must be correctly marked as such, even if they are very well known. Respect the copyright.
  • Respect the personal rights of your fellow human beings and the right to your own image. Do not publish personal such as addresses or phone numbers. .
  • In order not to exclude anybody, the prevailing conference language (English) should be used if possible.
  • We look forward to your participation and wish you and us interesting contributions and an enriching exchange!

Privacy Policy

1. General

With your participation in our audio and video conferences, a large number of data processing operations are carried out and personal data are processed. We and our service providers only process the data that is necessary for the execution of the service. Furthermore, we have commissioned services that can guarantee a high level of data security. The collection and processing of your data is in accordance with the European Data Protection Basic Regulation (GDPR) and the Federal Data Protection Act (BDSG).

This means that your personal data is not only collected, used and stored by us, but also by the operators of the respective conference service. The individual data processing procedures and their scope differ depending on the operator of the respective service.

So, we use the Germany-based provider Morressier GmbH (“Morressier”) as a platform to host the entire conference, including video conferencing, participants administration and submission processing (Morressier GmbH, Zossener Straße 55-58, 10961 Berlin, Germany) and the US-based provider LogMeIn for the video conference system GoToMeeting (LogMeIn Inc., 320 Summer Street, Boston, MA 02210, USA).

For details on the collection and storage of your personal data, please refer to the data protection declarations of the respective service:

a) Morressier https://www.morressier.com/company/privacy-policy

b) LogMeIn - GoToMeeting https://www.logmeininc.com/gdpr/what-is-gdpr

 

2. Person responsible for data processing

Beilstein-Institut zur Förderung der Chemischen Wissenschaften
Trakehner Str. 7 – 9
60487 Frankfurt am Main, Germany

T +49 (0)69 71673 20
F +49 (0)69 71673 219

info@beilstein-institut.de

 

3. Contact details of the company data protection officers

You can contact the data protection officer of the Beilstein-Institut at: datenschutz@beilstein-institut.de.

 

4. Personal data, purposes and legal basis of processing

We collect and use your personal data exclusively for the identification of your person, our correspondence with you, to enable scientific exchange among the participants and for other conference topics and for statistical purposes.

If you have given your written consent, we may also use your personal data for advertising: the reporting about the conference on social media platforms and on our conference website, to inform you about current and subsequent related Beilstein products and Beilstein events ant for contact you for surveys on services provided by the Beilstein-Institut.

We are thus pursuing our foundation's purpose of promoting the chemical sciences and related fields.

Your data will be processed on the basis of Art. 6 Para. 1 letters b) and f) GDPR. Our service providers LogMeIn-GoToMeeting and Stackfield host the audio and video conferences and have concluded a data processing contract with us.

The Beilstein-Institut processes the following personal data when using the conference hosting service of Morressier:

  • name and e-mail address within an address list for the invitation to the conference hosting platform
  • type, date, start, duration and number of participants of the conference for statistical purposes,
  • your individual contributions in forum chats exclusively during the conference,
  • any documents uploaded to the platform including videos, abstracts, poster files, etc.
  • in case of your explicit authorization your photos taken during the symposium.

In addition, Morressier collects and stores other technically necessary data for service provision, such as IP addresses, the location (based on IP-based Geolocation), resolution of the webcam, operating system and type and version of the browser used.

Please see the data protection policy of Morressier: https://www.morressier.com/company/privacy-policy.

 

 

The Beilstein-Institut processes the following personal data when using the video service of LogMeIn-GoToMeeting: 

  • Name and e-mail address within an address list for the invitation to video conferences,
  • type, date, start, duration and number of participants of the respective video conference for statistical purposes,
  • your individual contributions in forum chats exclusively during the conference,
  • in addition, LogMeIn-GoToMeeting, our video conferencing service provider, collects and stores other technically necessary data for service provision, such as IP addresses, the location (based on IP-based Geolocation), resolution of the webcam, operating system and software version of GoToMeeting as well as the type of connection (wireless/wired).

Please see the data protection policy of LogMeIn: https://www.logmeininc.com/gdpr/what-is-gdpr.

 

5. Recipients or categories of recipients of the personal data

Your personal data will not be passed on to third parties, with the exception of your name and your contributions and comments to other participants of this conference  

 

6. Duration of storage of personal data

Our service providers store your personal data only as long as the purpose for which they were collected or the legal regulations require it.

Morressier

Given talks, comments, discussions and poster and software contributions will be recorded, stored and made available for all participants for 4 weeks on our conference website and then all these data are deleted. Any other communication within the chat functions of the conference hosting service is deleted when the conference ends.

Session data that include the name(s) of the participants, email addresses, the join and leave times are deleted latest 12 months after the meeting.

LogMeIn-GoToMeeting

  • audio and video conferences are not recorded. Communication within the chat function of the video service is deleted when the conference ends.
  • session data that include the name(s) of the participants, email addresses, the join and leave times are deleted latest 12 months after the meeting.

 

7. Rights of data subjects

According to the EU data protection basic regulation you have the following rights:

  • If your personal data are processed, you have the right to receive information about the data stored about you (Art. 15 GDPR).
  • If incorrect personal data are processed, you have the right to have them corrected (Art. 16 GDPR).
  • If the legal requirements are met, you can demand the deletion or restriction of the processing and object to the processing (Art. 17, 18 and 21 GDPR). Please note, however, that if you do not provide the required data, your application cannot be processed.
  • should you exercise your above rights, the Beilstein-Institut will check whether the legal requirements for this are fulfilled.
  • you can revoke your written consent for the use of your personal data for advertising at any time with effect for the future.
  • to exercise your rights, please contact our company data protection officer.
  • if you have any complaints regarding data protection, you can contact the relevant supervisory authority:
    The Hessian Commissioner for Data Protection and Freedom of Information
    Gustav-Stresemann-Ring 1
    65189 Wiesbaden, Germany
    T: +49 (0)611 1408 0, F: +49 (0) 611 1408 611
    E-mail: poststelle@datenschutz.hessen.de.